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Virtual Assistants

We are the extra pair of hands you wished for!

Need an extra pair of hands throughout the day?

We've got you covered. We make it easy for you to do more of what you love to do, and give the rest to us.

Research shows that 9 in 10 managers regularly spend time on administration. On average, they said that administrative tasks consume 2 days every week, and 20% said that they spend 3 days or more. This result was consistent across industries and job functions in both the US and the UK.

To put this in context, 2 days per week equates to:

  • • 2.000 employees or 4 million hours a year for a large corporation with 5,000 managers.
  • • $575 billion a year spent on administrative tasks in the US – or 3.3% of GDP. 1

The magnitude of this administrative overhead is astounding: $575 billion a year is approximately equal to the combined annual profits of America’s 50 largest public companies.

Let us help you buy back your time so you can focus on higher value tasks that will move the needle for your business, knowing that you have a reliable virtual assistant as your team member to get more done in a day!

Virtual Assistants for Business

Helpware's Virtual Assistants are dedicated team members who are available anytime you are working to get more done in a day. Connect with us in Slack or Cisco Spark, and we'll help you make the most of your time throughout your work week.

  • Need competitive research done? No problem. We're on it.

  • We'll help you manage the little things so you can manage the big things.

  • Give us your to-do list and it'll be your "done" list.

Virtual Assistants for Personal Use

Work-life balance gets realized with your Helpware Virtual Assistant. We'll help you with those tasks that chew up the time in your day so you can focus on what matters most - growing your business, and having time for your personal life as well.

  • Available during your work hours via Slack, video conferencing, screen shares to help you do more.

  • Bills paid. Meetings scheduled. Inbox cleared. Invoices sent. Work life balance achieved.

  • Do more of what you love and give the rest to us. Achieve excellence!

Data Entry

Our Virtual Assistants can also help you with projects like research and data entry to help you accomplish more at an affordable rate. Need to gather data about your competitors? No problem. Need to update your CRM and run reports? Gotcha covered. Say it with us: "I will achieve a work-life balance."

  • No project is too big or too small. We can staff a team to handle your data entry needs.

  • Build a team of dedicated "Helpers" to complete large scale data entry projects.

  • Do you have malformed data that needs to be corrected at scale? We can help you with that.


Let our 3 step transcription process help you with all of your transcription needs. We can take audio or video files and turn them into text, and we can also translate those files into other languages. No project is too big.

  • Step 1: Files are split into small parts, typed by our certified transcribers.

  • Step 2: Parts are collated, and transcript is proofread for consistency, accuracy.

  • Step 3: Transcript is QC'ed, proofreading is repeated till accuracy is >99%.

The Bottom Line

Growth Hack: Redirect the money you save with Helpware to acquire new customers

New Hire



  • Salary for Administrative Assistant I $38,825
  • Manager for Employee (shared cost) $5,000
  • Overhead: Payroll Tax, Real Estate, Benefits $9,706
  • Computer + Phone + IT Support $1,500
  • Recruiting/Hiring Costs $1,500




  • • Management Team
  • • Facilities
  • • Computers, Phone, Internet
  • • Infrastructure
  • • 55% Cost Savings

Responsibilities For Administrative Assistant I

Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Typically reports to a supervisor or manager.
Source: Salary.com

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